Covered information and exceptions to access
The main rule is full access to documents.
The ports' accounts are covered by access to documents. This also means that you can apply for access to parts of the accounts, such as travel expenses, representation or similar.
You can also apply for access to information about employees' names, position, education, work tasks, salary conditions and business trips and additional information for senior employees. For requests for access to management salaries etc. see the memo from Kirk Larsen & Ascanius.
However, there are a number of exceptions, e.g:
- Individual information that relates to trade secrets.
- Information about individuals, including employment, private and financial matters
- Recruitment and promotion cases
- Internal documents that have not been handed over to third parties ex:
- Internal mails
- Documents prepared for your own use
- Draft notes
- Calendars.
The ports' internal documents that are handed over to outsiders are included because they generally lose their internal character. Put simply, a document is "disclosed" if it is made physically accessible to a third party. An "outsider" in this context is a private natural or legal person or a public authority that is not part of the authority that prepared the document. From practice, in the assessment of "provided" to an "outsider", reference can be made to the Ombudsman's statement on a municipal self-government port.
The port is only obligated to provide access to existing documents and information and is not obligated to construct documents or information that the port does not already have.
If the information to be disclosed is contained in a document that also contains information that is not covered, the information that should not be shared is crossed out before it is handed out.
